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Quick AnswerOpsPilots builds private AI systems, n8n automation workflows, and AI agents — all deployed on your own VPS in 48 hours. No SaaS fees, no vendor lock-in, no data leaving your infrastructure. Ask us what can be automated in your team — the assessment is free.

n8n Automation · AI Agents · Private AI

Your Team Wastes 15–25 Hours a Week on Work Machines Should Handle.

We build private AI systems and n8n workflows that recover 15–25 hours/week per team — deployed in 48 hours on your own server. Zero SaaS fees. Your data never leaves your infrastructure.

50+ production systems · 3 countries · 48h deployment · 0 SaaS fees

0 h
deployment timeline
$0
starting price
0+
hours saved / month
0%
self-hosted
n8n · Lead Qualification Agent
IDLE
executions today1,247
avg runtime4.2s
success rate99.8%
48h
From assessment to live system
deployment
20+ hrs
Recovered per team per week
avg outcome
$10–30/mo
Server cost after deployment
infrastructure
0
SaaS fees or vendor lock-in
guaranteed

Recent client outcomes

3.5 h → 22 min
Annual financial report review automated for an accounting firm managing 78 clients. 840 hours freed per year, zero documents left the building.
Accounting firm · 12 staff · EU
Bid volume ×3
Government procurement monitoring fully automated via Prozorro API. Tender volume tripled in 4 months with the same team size.
Construction company · Kyiv
$1.20/article
Full SEO articles produced at 4 minutes each. 8 articles/month, consistently published, zero human bottleneck in the pipeline.
3-person agency team
The Systems We Build

And What They Replace

Every project starts with a free assessment — we map exactly which manual work costs your team the most time.

Zero data risk

Private AI — Your Company's Brain. On Your Server. Zero Data Leaves.

ChatGPT doesn't know your products, prices, or clients. And when your team uses it — your internal data goes to OpenAI's servers.

We deploy a private AI trained exclusively on your documents, SOPs, and business data. It runs on your own VPS. Answers like a senior employee who's read everything. No per-query costs. GDPR-compliant by design.

Learn more →

AI Agents That Qualify, Respond, and Execute — 24/7

Every repetitive decision your team makes by hand — qualifying a lead, routing a document, responding to a support ticket.

Can be handled by an AI agent running on your infrastructure. Typical outcome: 15–25 hours per week recovered per team.

Learn more →

Workflow Automation — Connect Your Tools, Eliminate Manual Steps

Your CRM doesn't update automatically. Reports are assembled by hand. Notifications get missed.

We connect your tools — CRM, email, Slack, spreadsheets, databases — into n8n automation pipelines that run without you.

Learn more →

AI Knowledge Base — Built on Your Business Data

Your SOPs, product docs, contracts, and support history — buried in folders nobody searches.

Turned into a searchable AI brain. Employees get instant accurate answers. Customers get support without a queue.

Learn more →
Integrates with your existing stack
n8n
Claude
OpenAI
Telegram
#Slack
PostgreSQL
Google Sheets
HubSpot
Qdrant
Ollama
Prozorro
Airtable
New Service

Private AI Trained on Your Data — Running on Your Server

ChatGPT doesn't know your products, pricing rules, or client history. And every time your team uses it — your internal data crosses into a third-party server.

We deploy a private AI model trained exclusively on your documents: SOPs, contracts, product catalog, support history, HR policies. It runs on your own VPS. It answers like a senior employee who has read everything. No internet required. No per-query costs. No data leaves your infrastructure.

GDPR-compliant by designZero third-party data processors. Your data stays on your server, period.
No per-query API costsUnlimited queries. Fixed infrastructure at $20–50/month. No token bills.
Trained on YOUR data onlyKnows your terminology, processes, prices — not generic internet knowledge.
Works offlineNo internet dependency. Runs in air-gapped environments.
Get My Private AI Roadmap →
What teams use it for
Internal support & HR
"What's the vacation policy for part-time contractors?" — answered instantly from your HR docs, without a ticket.
Sales enablement
"What pricing did we offer to logistics clients last quarter?" — from your contracts and CRM notes.
Legal & compliance
Contract review, clause lookup, regulatory Q&A — processed locally. Sensitive docs never leave the building.
Customer support
A support bot that actually knows your product. Resolves 70–80% of tickets without escalation.
Tender & procurement analysis
Upload a Prozorro PDF. Get a Go/No-go recommendation with reasoning in 30 seconds.
Who We Work With

Built for Teams That Are Done Doing This by Hand

⚙️
Operations & Back-Office
2–3 hrs/day freed

Manual data entry. Reports built from scratch every week. Approval requests lost in email threads.

We automate the full cycle — data sync, report generation, approval routing — so your team works on outcomes, not inputs.

Sales & Marketing
60 sec response time

A new lead comes in overnight. By morning, it's gone cold before anyone responds.

We deploy AI agents that respond to every inbound inquiry in under 60 seconds — qualify, segment, and route automatically.

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Tech Teams & CTOs
48h from brief to deploy

You know what n8n and AI agents can do. Building in-house means months of engineering time diverted from your product.

We build and deploy the stack. You own it. Full source, full docs — no black box, no recurring license.

🔒
Legal, Finance & Compliance
Zero data leaves server

Contracts, case files, financial documents — none of it can go to ChatGPT. Every cloud AI tool is a potential data breach.

We deploy a private AI on your server, trained on your own documents. Full document review and Q&A — with zero data ever leaving your building.

Get My Automation ROI Estimate →
Production AI Agents

Autonomous AI Agents — Production-Ready on Your Infrastructure

Most AI agent demos run on shared cloud platforms — your data passes through third-party servers, access controls are opaque, and the system disappears when you stop paying.

The agent connects to email, calendar, Slack, Telegram, and your CRM — and executes tasks end to end. We configure the complete deployment: closed network perimeter, audited access controls, and prompt architecture that keeps decisions explainable.

What the Agent Does
Reads and sends emails, updates CRM records, manages calendar events, runs internal scripts, and maintains a full decision log in Telegram.
Full Deployment & Configuration
Server setup, agent configuration, skill definition for your specific workflows, integration with n8n and your existing tools.
Your Data Never Leaves Your Server
Zero data leaves your infrastructure. Closed network perimeter, audited access controls, and prompt injection protection.
See Exactly What You Can Automate

Answer 8 questions about your team and tools. We map your biggest bottlenecks, identify the highest-ROI automations, and send you a deployment plan with real numbers — within 2 hours.

No pitch. No obligation. We reply within 2 hours.

Get My Deployment Plan →
How It Works

From Assessment to Live System in 48 Hours

01

Free Automation Assessment

Tell us about your workflow in a short audit. We map exactly where your team is losing hours and send you a specific list of workflows to automate — whether you build with us or not.

02

We Build, You Review

We build the workflows and AI agents around your actual stack — CRM, email, Slack, databases, and custom APIs. You review before launch.

03

Deploy and Own It

Live on your server within 48 hours of build start. Full documentation delivered. 30-day post-launch support included.

What Teams Get in the First 30 Days
20+ hours per week recovered
Automated lead response in under 60 seconds
Production-grade workflow running 24/7
Full documentation + 30-day support included
Live Systems. Real Results.

Production Cases & Patterns

All posts →
Private AI for Accounting Firms: Self-Hosted LLM for Confidential Financial Reports
BlogJuly 9, 2026

Private AI for Accounting Firms: Self-Hosted LLM for Confidential Financial Reports

LEDGERA ran 60+ SMB clients on paper-heavy workflows. Client P&L, tax filings, and audit packs can't legally go to ChatGPT — GDPR Article 28 and client NDAs make it non-negotiable. We deployed Qwen2.5-72B on an Apple Mac Studio M4 Ultra sitting in their office. Annual report review dropped from 3.5 hours to 22 minutes. Zero documents left the building.

Read the post →
n8n vs Zapier: Why Self-Hosted Automation Wins for B2B Teams in 2026
BlogJuly 8, 2026

n8n vs Zapier: Why Self-Hosted Automation Wins for B2B Teams in 2026

We've deployed automation for 40+ B2B clients. Here's the honest breakdown of n8n vs Zapier — cost, data control, complexity, and when each one actually makes sense.

Read the post →
The Bot That Reads Every Prozorro Tender So Your Team Does Not Have To
BlogJune 11, 2026

The Bot That Reads Every Prozorro Tender So Your Team Does Not Have To

How a Kyiv construction company tripled their government bid volume using an n8n bot that monitors Prozorro every 15 minutes and reads actual specification documents with Claude AI.

Read the post →
Frequently Asked Questions

Common Questions

What does a project cost?+
Single workflows start from $500. AI agent systems typically $2,000–$5,000. Private AI trained on your data: $2,500–$6,000 one-time. We scope exactly what you need after the free assessment — no retainer, no ongoing license.
What is Private AI and how is it different from ChatGPT or the AI Knowledge Base?+
Private AI is a language model deployed entirely on your own server — it never calls an external API. We train it on your documents using a RAG pipeline. Unlike ChatGPT, your data stays on your server permanently. Unlike the cloud-based AI Knowledge Base tier, Private AI has zero third-party data processors — required when data residency is a hard legal requirement.
How is this different from Zapier or Make?+
Your workflows run on your own server. No data leaving your infrastructure — no third-party SaaS, no vendor lock-in. Infrastructure cost: $10–30/month.
Do I need to manage the server myself after deployment?+
No. We handle setup, deployment, and testing. You get full documentation and a walkthrough so your team can monitor and adjust — or we handle ongoing support.
Can you work with Prozorro, Ukrainian government registries, or legacy systems without APIs?+
Yes — it's one of our specialties. We have production Prozorro API experience plus custom scrapers for systems that don't offer direct integration.
Can my team use Private AI without technical expertise?+
Yes. We build the interface into Telegram or a simple web chat. Your team types questions and gets answers — no prompts, no configuration needed. We handle model deployment, document ingestion, and updates.
How fast can you deploy a working automation?+
48 hours from assessment to live system. After you complete the audit quiz, we analyze, scope, build, and deploy on your infrastructure.
How We Compare

OpsPilots vs Zapier / Make vs Dev Agency

The difference is not the tool. It is who owns the system after deployment.

OpsPilots
self-hosted · you own it
Zapier / MakeDev Agency
Monthly cost
$10–30 infra only
$300–2,000 SaaS$3,000–8,000
Your data
Never leaves your server
Leaves your infraDepends
Vendor lock-in
None — you own it
TotalPartial
Deployment
48 hours
Days (DIY)3–6 months
Custom AI agents
Yes (Claude, GPT)
LimitedYes (costly)
Private local AI
Yes — offline-capable
No (cloud only)Rare, expensive
Who owns it after
You, fully
The platformShared / unclear
No Call Required · Short Audit · Plan in 2 Hours

Tell us what your team does manually. We'll map the rest.

Tell us about your current workflow in a short audit. We identify which processes to automate and send you a specific deployment plan — no call, no pitch, any language.

Get My Free Automation Plan →